Music organisation switches to Google Apps

The American Society of Composers, Authors and Publishers (ASCAP) has always been at the forefront of new technology.  It has to be, I suppose, as it is responsible for ensuring that its members are looked after ensuring copyright is not breached.  The recent illegal file sharing episode is testament to that.

So, it doesn’t come as any surprise that ASCAP has decided to switch away from its current computer-based Lotus Notes system to cloud, in particular Google Apps.

ASCAP started using Lotus Notes in 1993 and has been successfully using this since then.  However, cloud computing is fast becoming the norm so it would be surprising if the organisation didn’t at least think of switching at some point, simply because over the intervening period data maintenance has become difficult.  For example, in 2005 there were no fewer than 21 Notes databases stored across four different servers.

Something had to be done about it otherwise the organisation would eventually be swamped.  While Lotus Notes is quite capable of coping I should think the costs of maintaining servers, and probably having to buy new ones would eventually become financially untenable.  Not to mention problems with data management, something alluded to by John Johnson, Vice President of Licensing Operations and Systems for ASCAP.  He told “…we’d lost…strategic positioning…so…we needed to drive our business in real time from all our different locations that pushed us into the cloud.”

ASCAP has been using Google Mail for some time now, and has been considering switching to cloud for the past seven years, but only recently did anything about it.

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